COVID-19 has overturned working life. Busy commutes and face-to-face meetings have become a distant memory, while the use of online collaboration tools has skyrocketed with many of us working remotely. As the lockdowns eventually ease and offices start to reopen, both staff and visitors may be anxious about returning to close contact with others. Businesses must quickly adapt to new health guidelines that emphasize social distancing, sanitation, and flexibility.
Minimising virus transmission will be the top priority of office design, and our focus as a leading design & fit-out specialist will be to assist London businesses through this transition by providing thoughtful, creative and cost-efficient solutions to ensure that companies and their workforce stay safe.
1. Installation of air filtration systems
Good ventilation has been recognised as key to preventing the spread of COVID-19. High-end air filtration systems are likely to replace traditional air conditioning, which has been associated with virus outbreaks – a case reported by DCD showcases how air conditioning diffused infectious droplets between tables in a restaurant. Higher efficiency filters can help mitigate the risk of airborne pathogen exposure, so long as they are properly installed, sealed, and maintained.
2. More space between workstations
The most visible way offices are likely to change is in the creation of more space to comply with social distancing guidelines: bigger workstations with more space between them. Companies with open floorplans may need to rethink their office layout, separate desks with dividers, and add partitions around different workgroups to limit the spread of germs. Establishing one-way walking paths around workstations as well as in corridors, stairways and canteens are equally important precautions.
Some businesses may be considering a partial continuation of remote work, staggered shifts, and hot-desking to limit the need for additional space to accommodate for potential regulations of minimum space required per person.
3. Office rebuilds and new technology
The pandemic is creating new standards for office architecture and may even necessitate rebuilds. Wider corridors and doorways, more separation between departments, and more staircases will help avoid overcrowding. Office design will also incorporate creative visual prompts, such as color-coded flooring, to signal safe distances and which way to walk.
Similarly, companies may wish to introduce more contactless technologies to reduce disease transmission. From automatic doors and water taps to motion-sensor lighting, hands-free solutions may trickle down to less thought of details in office design, such as controlling blinds, ventilation, and even the elevator.
4. Sanitation and social distancing
In addition to more hand sanitiser and stringent cleaning, we will likely see an introduction of new policies that employees must implement to help prevent the spread of bacteria. Video conferencing, even from within the office, is likely to continue with limitations set to the number of people in meeting rooms. Crowding may be managed through staggered break schedules, and safety precautions put in place to minimise the number of common touchpoints, such as wearing gloves while using shared electronic equipment and restricting self-service in canteens and cafeterias.
Signage and visual cues will be important in the post-pandemic offices, indicating where to stand and walk to maintain social distancing, and reminding us to follow good hygiene practices.
5. Regular office deep cleans
To further support everyday sanitation procedures, companies may also arrange regular deep cleans. This involves meticulous cleaning and disinfecting of all surfaces and objects, with particular focus on elements that are touched frequently. Some cleaning service providers even use mechanical sprayers or thermal foggers that mist disinfectant into the air, although according to health experts thorough cleaning by wiping all surfaces should suffice.
In addition, companies can get frequently used surfaces treated with medical grade antibacterial lacquer, which can be manually applied or sprayed on door handles, light switches, furniture, bathrooms, elevators, and any other high-risk areas to protect against the growth of microorganisms and bacteria.
6. Construction during COVID-19
While self-isolation practices have been put in place in all operations that allow for remote working, construction requires in-person attendance. At Niche Projects, we carry out fit-out projects under strict regulations following the latest government guidance. Our top priority is the health and safety of our employees and contractors, as we continue to serve our clients and strive to maintain the exceptional level of service that our business is known for.
7. Virtual design meetings
The design team at Niche Projects offers virtual presentations, design meetings, and even office viewings to our clients. While traditionally we meet in person to present space plans and designs, many aspects of the office design process such as the samples meeting and office furniture showroom can be done virtually in the short term. On-site showroom visits will be arranged by appointment only, ensuring our client is the only visitor in the space.
For those looking to relocate, many commercial real estate specialists have also turned to innovative methods to show properties when prospective clients are unable to attend face-to-face meetings. Some agents offer self-guided virtual office tours or go the extra mile by arranging virtual appointments, where they talk the client through a video viewing as they would do in person.
8. Mental health
Taking care of ourselves and each other should take priority at a time like this. While establishing what the new normal looks like, employers should not forget the mental health stresses coronavirus continues to cause to their workforce. Companies implementing mental health management strategies – such as encouraging open and honest communication, creating support groups, using technology to foster a sense of connectedness between home and office workers, as well as revisiting sick leave and PTO policies – will be better positioned as their employees return to the workplace.
The epidemic and fear of a potential new wave will have a far-reaching impact on the office environment, its design, and industry regulations. As we reinvent the office space to comply with vital new practices, we highly encourage all businesses to perform a space audit to ensure the safety and wellbeing of their staff now and in the future.
- February 2024
- January 2024
- December 2023
- November 2023
- October 2023
- September 2023
- July 2023
- June 2023
- May 2023
- April 2023
- March 2023
- February 2023
- January 2023
- December 2022
- November 2022
- October 2022
- September 2022
- August 2022
- July 2022
- June 2022
- May 2022
- April 2022
- March 2022
- February 2022
- January 2022
- November 2021
- October 2021
- September 2021
- August 2021
- July 2021
- June 2021
- May 2021
- April 2021
- March 2021
- February 2021
- January 2021
- December 2020
- November 2020
- September 2020
- August 2020
- July 2020
- May 2020
- March 2020
- February 2020
- January 2020
- December 2019
- November 2019
- October 2019
- September 2019
- August 2019
- July 2019
- June 2019
- May 2019
- April 2019
- March 2019
- February 2019
- January 2019
- December 2018
- November 2018
- October 2018
- September 2018
- August 2018
- July 2018
- June 2018
- May 2018
- April 2018
- March 2018
- January 2018
- December 2017
- November 2017
- October 2017
- September 2017
- August 2017
- July 2017
- June 2017
- May 2017
- April 2017
- March 2017
- February 2017
- January 2017
- December 2016
- November 2016
- October 2016
- September 2016
- August 2016
- July 2016
- June 2016
- May 2016
- April 2016
- March 2016
- February 2016
- January 2016
- November 2015
- October 2015
- September 2015
- August 2015
- July 2015
- June 2015
- May 2015
- April 2015
- March 2015
- February 2015
- January 2015
- November 2014
- October 2014
- September 2014
- July 2014
- June 2014
- May 2014
- April 2014
- March 2014
- February 2014
- January 2014
- December 2013
- November 2013
- October 2013
- September 2013
- August 2013
- July 2013
- June 2013
- May 2013
- April 2013
- March 2013
- February 2013
- January 2013
- May 2012